Auto Scheduling

Auto scheduling is the core of OFFLIGHT’s dynamic planning.
It automatically generates the most efficient schedule based on task properties such as Time frame, Priority, Left time, Schedule after, Due date, and Min split chunk.

How It Works

Only tasks with Status = To do will be scheduled.
Scheduling respects the task’s defined Time frame.
Tasks with higher priority are placed first.
If time is limited, OFFLIGHT chooses the task that best fits the available block — even if it has a lower priority.
- Example: If there is a 1-hour gap between meetings, a lower-priority task with 1h Total time may be scheduled instead of a high-priority task that needs 2h.
If multiple tasks have the same priority, the older task is scheduled first.
If a due date is near, the task is scheduled regardless of priority or Time frame. It can even be scheduled past the defined Time frame (up to 11:59 PM).

Scheduling After a Specific Date

To schedule a task only after a certain day,
use the Schedule after field.
This is useful for tasks you can't start until a certain date.

Triggers for Replanning

Auto scheduling updates when:

Calendar events are added, edited, or deleted
A task is created or task properties are updated
A task is moved to Fast track or started
An unfinished task remains incomplete for over 30 minutes
Connected calendars are updated in settings

Fast Track

Fast track lets you manually define the order of tasks,
bypassing priority and scheduling logic when needed.

How to Add to Fast Track

Hover over a task → Click Fast track icon
Click the icon in the task popover
Use shortcut Shift + F

Reordering in Fast Track

Task order is based on list position, not task properties.

Drag and drop to rearrange
Or use Shift + ↑ / Shift + ↓ to move tasks up/down

Start Task (Time Tracking)

Use Start task to begin working on a task immediately.
Time tracking begins, and actual work time is recorded.

The task is also moved to the top of Fast track.

How to Start a Task

Hover over a task → Click ▶️ icon
In the task popover → Click ▶️
Press F with task selected
Click ▶️ in the task controller for the closest session

Stop Task

Stop task records tracked time as Spent time,
and updates Left time accordingly.

How to Stop a Task

Hover over a task → Click stop icon
In the task popover → Click stop
Press Spacebar to pause
Or click stop in the task controller

Lock Schedule

Want to fix a task at a specific time?
Use Lock Schedule — shown as a lock icon on the calendar.

How to Lock

Drag a scheduled session to a specific time
Or right-click a session → Click Lock schedule

How to Unlock

Click the lock icon to return to Auto plan
Or right-click → Click Unlock schedule

Locked sessions stay fixed until their time comes.
If not completed within 30 minutes after the expected end, the session is returned to Auto plan.