OFFLIGHT - Jean

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<h2 id="f8qyp2ksomt" data-toc-id="f8qyp2ksomt">Show planned time on task list</h2><video src="" data-width="100%" data-align="left"></video><video src="https://fb-usercontent.fra1.cdn.digitaloceanspaces.com/01930a9f-df32-7965-9713-1d0c9c61105e.mp4" data-width="100%" data-align="left"></video>By default, when you time block a task, you can view the planned date and time through the planned time tag in front of the task title.<img src="https://fb-usercontent.fra1.cdn.digitaloceanspaces.com/01930aa0-4270-794e-a7f1-bacc46af2068.png" data-width="100%" data-align="left">You can change this setting by toggling the "Show Planned Time on Task List" option on/off in <a target="_blank" rel="noopener noreferrer nofollow" class="link" href="https://app.offlight.work/planning?settings=0">Settings &gt; General</a>. Turning the toggle off will hide the planned time.<img src="https://fb-usercontent.fra1.cdn.digitaloceanspaces.com/01930aa0-7454-7ad8-9fb0-6ca28dd2d354.png" data-width="100%" data-align="left"><h2 id="raa0dzl2bza" data-toc-id="raa0dzl2bza">Signature on events</h2><video src="https://fb-usercontent.fra1.cdn.digitaloceanspaces.com/01930aa0-b72a-7874-ae8a-28a77d21902a.mp4" data-width="100%" data-align="left"></video><video src="" data-width="100%" data-align="left"></video>When you time block a task, a signature "Scheduled with OFFLIGHT" will appear in your calendar app.<img src="https://fb-usercontent.fra1.cdn.digitaloceanspaces.com/01930aa0-d512-7b36-992c-349e7a4e1938.png" data-width="100%" data-align="left">You can change this setting by toggling the "Signature on Events" option on/off in <a target="_blank" rel="noopener noreferrer nofollow" class="link" href="https://app.offlight.work/planning?settings=0">Settings &gt; General</a>. Turning the toggle off will prevent the signature from appearing on new events. However, signatures on previously created calendar events will not be deleted and will only be hidden for events created after changing the setting.

General Setting

<h2 style="text-align: justify" id="tl76k1847x1" data-toc-id="tl76k1847x1">Scheduled tasks settings (Time-block setting)</h2><callout-component color="Gray">How to set the visibility of events from linked calendars when scheduling tasks on the calendar from OFFLIGHT.</callout-component><h3 id="podpobwp207" data-toc-id="podpobwp207">Block time for scheduled tasks on Google calendar</h3><video src="https://fb-usercontent.fra1.cdn.digitaloceanspaces.com/01930aa2-6d34-74f0-b78d-abeeae349545.mp4" data-width="100%" data-align="left"></video>If this setting is enabled, tasks scheduled on OFFLIGHT will also appear as events in the linked Google Calendar.If this setting is disabled, tasks scheduled on OFFLIGHT will only appear as events within OFFLIGHT itself.<h3 id="iwk5ayscl7s" data-toc-id="iwk5ayscl7s">Sharing Options</h3>This setting determines how tasks scheduled on OFFLIGHT's calendar are shared.<img src="https://fb-usercontent.fra1.cdn.digitaloceanspaces.com/01930aa2-d60f-7e2e-bfd0-e6c5e97c6dbb.png" data-width="100%" data-align="left"><ul><li>Booking availability<ul><li>Free :&nbsp;Even if there is a schedule in the calendar, it remains open for invitation to schedules. For example, with services like Calendly, times marked as Free are shown as available for booking.</li><li>Busy : If there is a schedule in the calendar, no new invitations will be accepted for that time.</li></ul></li><li>Calendar visibility<ul><li>Public :&nbsp;The calendar name is visible to everyone. For example, an event titled "Calendar Guide Creation" will be displayed as "Calendar Guide Creation" to others.</li><li>Private :&nbsp;The calendar name is hidden. For example, an event titled "Calendar Guide Creation" will appear as "Busy" to others.</li><li>Default visibility :&nbsp;Follows the default setting of the linked calendar. Usually, the default is set to "Public," and changes can be made in Google Calendar settings by selecting the calendar and adjusting the access permissions for the schedule.</li></ul></li></ul><callout-component color="Orange">Tips Depending on your usage pattern with OFFLIGHT, you can set up as follows: P1 - I will use the calendar only to create focus time. And<ul><li>If I want to show what I am doing during focus time. ➡️ Busy / Public</li><li>If I do not want to show what I am doing during focus time. ➡️ Busy / Private</li></ul> P2 - I will use the calendar to plan all tasks. And<ul><li>If I want to share all my tasks. ➡️ Free / Public</li><li>If I do not want to share all my tasks. ➡️ Free / Private or just trun off block time setting</li></ul></callout-component><h3 id="6po28m0l7q6" data-toc-id="6po28m0l7q6">Mach event color with tasks</h3><video src="https://fb-usercontent.fra1.cdn.digitaloceanspaces.com/01930aa3-d1c0-7d4f-bbe4-c62294516a20.mp4" data-width="100%" data-align="left"></video>If you’re into productivity, you’ve probably heard about using calendar color codes. This technique lets you assign colors to different types of tasks in your calendar so you can quickly see what you’re working on and how much time you’re spending on each type.OFFLIGHT’s list colors are synced with calendar event colors. So if you’ve categorized your tasks by lists, you can automatically create your own calendar color code system without any extra work.<ul><li>The list color to calendar color sync is enabled by default.</li><li>You can turn this option on or off in <a target="_blank" rel="noopener noreferrer nofollow" class="link" href="https://app.offlight.work/planning?settings=1">Settings → Calendar Settings</a> → “Match event color with task list color.”</li></ul><h3 id="rrc2pyzrior" data-toc-id="rrc2pyzrior">Done task with current time</h3><video src="https://fb-usercontent.fra1.cdn.digitaloceanspaces.com/01930aa4-2aa8-7d78-ab88-523d807c8359.mp4" data-width="100%" data-align="left"></video>If a task scheduled in the calendar is completed, the end time of the calendar event is changed to the moment the task is marked as done. This can be useful for checking the actual time when the task was finished.

Calendar setting

<callout-component color="Green">✅ Multi-account integration is supported</callout-component><h2 id="a7cfwceywt6" data-toc-id="a7cfwceywt6">How to Integrate with Google Calendar</h2><video src="https://fb-usercontent.fra1.cdn.digitaloceanspaces.com/01930ac2-3db8-7b3c-b03c-0afc3f9381d8.mp4" data-width="100%" data-align="left"></video><h2 id="r076c75i3lt" data-toc-id="r076c75i3lt">How to change Calendar visibility option</h2><video src="https://fb-usercontent.fra1.cdn.digitaloceanspaces.com/01930ac2-b223-718f-a061-55b16a14a983.mp4" data-width="100%" data-align="left"></video>You can add or remove calendars displayed on the OFFLIGHT calendar.<ol start="NaN"><li>Click the calendar option at the top right of the planning page.‍</li><li>In the calendar options, check the calendar you want to view.</li><li>To cancel viewing, uncheck the calendar.</li></ol><video src="" data-width="100%" data-align="left"></video><h2 id="o88cxr3ce1o" data-toc-id="o88cxr3ce1o">How to change default calendar</h2><video src="https://fb-usercontent.fra1.cdn.digitaloceanspaces.com/01930ac3-1086-7684-8500-109a25a13abf.mp4" data-width="100%" data-align="left"></video>You can change the default calendar for scheduling tasks and events in the OFFLIGHT calendar.<ol><li>Go to the <a target="_blank" rel="noopener noreferrer nofollow" class="link" href="https://app.offlight.work/planning?settings=1">settings &gt;&nbsp;calendar</a></li><li>Change the default linked calendar under "Default Calendar" at the top.</li><li>Now, when you schedule an event, it will be registered in the updated default calendar.</li></ol><video src="" data-width="100%" data-align="left"></video><h2 id="fp7d2lmy8di" data-toc-id="fp7d2lmy8di">FAQs</h2>Why do you ask for permission to connect to Google Calendar?<ul><li>The following service requires permissions to function properly<ul><li>Check the events registered in Google Calendar in OFFLIGHT.</li><li>Register OFFLIGHT tasks as events in Google Calendar through OFFLIGHT Calendar integration.</li><li>Modify or delete events from Google Calendar in OFFLIGHT.</li></ul></li></ul><ul><li>We use <a target="_blank" rel="noopener noreferrer nofollow" class="link" href="https://developers.google.com/calendar/auth">Google Calendar's OAuth 2.0</a> flow for authenticating and authorizing all calendar requests.<ul><li>We request the minimum <a target="_blank" rel="noopener noreferrer nofollow" class="link" href="https://developers.google.com/identity/protocols/oauth2/scopes#calendar">scopes</a> required to:<ul><li>See, edit, share, and permanently delete all the calendars you can access using Google Calendar</li><li><code>auth/calendar</code></li></ul></li></ul></li></ul><h3 id="6qai6t05i0e" data-toc-id="6qai6t05i0e">All articles in Integration</h3><ul><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI2MDg4NTA2IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Google calendar">@Google calendar</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI1OTE2NTM1IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Gmail">@Gmail</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiIyMDE3MjU2IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Slack">@Slack</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI1NzA5MjMxIiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Notion">@Notion</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI5NDI4NTM4IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Zapier">@Zapier</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiIxNTM3ODA0IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Linear">@Linear</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI1MjY0NDYyIiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Todoist">@Todoist </li></ul>

<callout-component color="Green">✅ Multi-account integration is supported</callout-component><h2 id="7asyraacyfo" data-toc-id="7asyraacyfo">How to Integrate with Gmail</h2><video src="https://fb-usercontent.fra1.cdn.digitaloceanspaces.com/01930ac4-122d-744c-ab76-5adc0defb65e.mp4" data-width="100%" data-align="left"></video><h2 id="36wes6fw0pw" data-toc-id="36wes6fw0pw">How to add email to inbox</h2>Default setting :&nbsp;Just "star ⭐" the email in Gmail you want to import to your inbox.<video src="" data-width="100%" data-align="left"></video>Depending on your preferences, you can modify or add settings to import emails into OFFLIGHT.<img src="https://fb-usercontent.fra1.cdn.digitaloceanspaces.com/01930ac4-4775-7e18-af26-93a090c50eff.png" data-width="100%" data-align="left"><ul><li>How to change Gmail Setting<ul><li>Go to Setting &gt;&nbsp;Integration &gt;&nbsp;Gmail Setting‍</li><li>Modify the settings for the account you wish to change. (Settings can be changed on a per-account basis.)</li></ul></li></ul><ul><li>The current settings that support task creation are as follows:<ul><li>New emails arrive in the inbox :&nbsp;Imports all emails from Gmail to OFFLIGHT. Only emails received after setting this up will be imported.</li><li>I star an email :&nbsp;Only emails that I have marked with a star will be imported.</li><li>An email created as an OFFLIGHT task is replied to : Automatically creates a task if any email previously imported to OFFLIGHT is replied to.</li><li>Label(s) is(are) :&nbsp;Import emails with a specific label into OFFLIGHT.</li></ul></li></ul>‍<h2 id="s4rrlic1mpd" data-toc-id="s4rrlic1mpd">E-mail management</h2>When you complete or delete a Gmail task in OFFLIGHT, you can now configure Gmail to automatically perform the following actions:<ul><li>When a Gmail task is completed in OFFLIGHT,<ul><li>Mark the corresponding email as Read</li><li>Archive the corresponding email</li><li>Do nothing</li></ul></li><li>When a Gmail task is deleted in OFFLIGHT,<ul><li>Mark the corresponding email as Read</li><li>Archive the corresponding email</li><li>Delete the corresponding email</li><li>Do nothing</li></ul></li></ul><h2 id="s3746emik75" data-toc-id="s3746emik75">AI Summary</h2><video src="https://fb-usercontent.fra1.cdn.digitaloceanspaces.com/01930ac5-7288-79c6-9651-c57f55d68f96.mp4" data-width="100%" data-align="left"></video><video src="" data-width="100%" data-align="left"></video>Click on a Gmail task saved in OFFLIGHT, then click the AI summary icon. This will provide a summary of the email body in approximately three lines.<h2 id="li0lfs8oxqz" data-toc-id="li0lfs8oxqz">FAQs</h2>Why do you ask for permission to connect to Gmail?<ul><li>The following service requires permissions to function properly.<ul><li>View emails marked with a star in Gmail in OFFLIGHT.</li></ul></li><li>We use <a target="_blank" rel="noopener noreferrer nofollow" class="link" href="https://developers.google.com/identity/protocols/oauth2">Gmail's OAuth 2.0</a> flow for authenticating and authorizing all email requests.<ul><li>We request the minimum <a target="_blank" rel="noopener noreferrer nofollow" class="link" href="https://developers.google.com/identity/protocols/oauth2/scopes#gmail">scopes</a> required to:</li><li>View your email messages and settings</li><li>auth/gmail.readolny</li></ul></li></ul><h3 id="6qai6t05i0e" data-toc-id="6qai6t05i0e">All articles in Integration</h3><ul><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI2MDg4NTA2IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Google calendar">@Google calendar</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI1OTE2NTM1IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Gmail">@Gmail</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiIyMDE3MjU2IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Slack">@Slack</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI1NzA5MjMxIiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Notion">@Notion</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI5NDI4NTM4IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Zapier">@Zapier</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiIxNTM3ODA0IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Linear">@Linear</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI1MjY0NDYyIiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Todoist">@Todoist </li></ul>

<callout-component color="Green">✅ Multi-workspace integration is supported</callout-component><h2 id="bf4issixpes" data-toc-id="bf4issixpes">How to Integrate with Slack</h2><video src="https://fb-usercontent.fra1.cdn.digitaloceanspaces.com/01930ac6-2ba1-77c1-ae1f-0ff0d57ce4ec.mp4" data-width="100%" data-align="left"></video><ul><li>Is the first workspace you see not the one you want to integrate? You can select the workspace you want to integrate from the top right corner of the Slack integration page.</li><li>If you have been invited to a Slack workspace as a guest, or if the workspace owner has restricted app addition permissions, it might be difficult to obtain authorization. You need to ask the owner to add the app or become a member.</li></ul><h2 id="zyyy5emzti7" data-toc-id="zyyy5emzti7">How to add slack message to inbox</h2><video src="https://fb-usercontent.fra1.cdn.digitaloceanspaces.com/01930ac6-6b85-7d2d-a9e6-96dee2746b3c.mp4" data-width="100%" data-align="left"></video>There are two ways to import Slack messages into your inbox.<ul><li>Click 'Save for later' icon</li><li>More action &gt; Click Create OFFLIGHT Task</li></ul>Depending on your preference, you can turn off the option to import messages through 'save for later'.<img src="https://fb-usercontent.fra1.cdn.digitaloceanspaces.com/01930ac6-b54a-79ed-a80d-e7a9a7cafe4c.png" data-width="100%" data-align="left"><ul><li>How to change settings<ul><li>Go to Setting &gt;&nbsp;Integration &gt;&nbsp;Slack Setting</li><li>Change the settings for the account you want. (Settings can be changed per account.)</li></ul></li></ul><h2 id="446qy83yiyl" data-toc-id="446qy83yiyl">If you can't see any action from More option</h2>If there is a usage history of shortcut from other apps, they may be sorted to the top in the order of use, making the option to "add an OFFLIGHT&nbsp;task" &nbsp;invisible. In this case, please press "More message shortcuts."The last action added will be at the very bottom. Please click "Create OFFLIGHT task" to create the task. Then, it will be positioned at the very top of additional actions next time 😊<h2 id="885eill2r8x" data-toc-id="885eill2r8x">Summarize task with AI</h2><video src="https://fb-usercontent.fra1.cdn.digitaloceanspaces.com/01930ac7-092d-7b5f-b258-d71ffd46ab48.mp4" data-width="100%" data-align="left"></video><video src="" data-width="100%" data-align="left"></video><ul><li>How to change settings<ul><li>Go to Setting &gt;&nbsp;Integration &gt;&nbsp;Slack Setting</li><li>turn on or off 'Automatically summarize task with AI' option<ul><li>Settings can be changed per account.</li></ul></li></ul></li></ul><h3 id="6qai6t05i0e" data-toc-id="6qai6t05i0e">All articles in Integration</h3><ul><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI2MDg4NTA2IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Google calendar">@Google calendar</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI1OTE2NTM1IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Gmail">@Gmail</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiIyMDE3MjU2IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Slack">@Slack</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI1NzA5MjMxIiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Notion">@Notion</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI5NDI4NTM4IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Zapier">@Zapier</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiIxNTM3ODA0IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Linear">@Linear</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI1MjY0NDYyIiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Todoist">@Todoist </li></ul>

<callout-component color="Green">✅ Multi-workspace integration is supported</callout-component><h2 id="pyszk81ol0z" data-toc-id="pyszk81ol0z">How to Integrate Notion Workspace</h2><video src="https://fb-usercontent.fra1.cdn.digitaloceanspaces.com/01930ac7-cb11-7ded-a3f3-9478447f2244.mp4" data-width="100%" data-align="left"></video><ol><li>Click the "Connect to Notion" button.</li><li>Select the "workspace" you wish to integrate and click the select button.</li><li>Choose the pages you want to grant access to. You can select multiple pages.</li><li>Notion workspace integration is complete!</li></ol><video src="" data-width="100%" data-align="left"></video><h2 id="kkffy62pizp" data-toc-id="kkffy62pizp">Importing Notion Tasks</h2><callout-component color="Accent">📌 When initially integrating a Notion database, it takes time to load the databases to be added. It is recommended to wait about 5 minutes after adding a Notion workspace before integrating databases.</callout-component><ol><li>Click the [+] button on the top right side of the workspace to enter the database addition modal.</li><li>Select the database you want to integrate.</li><li>In the database, set the status values for completed (Done) and not started (Undone).</li><li>If needed, you can set additional filters.</li><li>You can map the deadline field to import.</li><li>Once everything is complete, press the save button to apply.</li><li>It may take up to 15 minutes to import tasks that meet the conditions.</li></ol><video src="https://fb-usercontent.fra1.cdn.digitaloceanspaces.com/01930ac8-4f5f-7a81-b44b-2956df2ea375.mp4" data-width="100%" data-align="left"></video><callout-component color="Yellow">🚧 Check Notion Field Types! If you cannot set the task status, check the type of status field in the database you are trying to configure. The type that supports status synchronization is "status." If it's set to select or multi-select, sync is not supported, so please change it to a status type. For the Deadline date, the Notion field type to import is of the "date" type.</callout-component><h3 id="6qai6t05i0e" data-toc-id="6qai6t05i0e">All articles in Integration</h3><ul><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI2MDg4NTA2IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Google calendar">@Google calendar</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI1OTE2NTM1IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Gmail">@Gmail</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiIyMDE3MjU2IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Slack">@Slack</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI1NzA5MjMxIiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Notion">@Notion</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI5NDI4NTM4IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Zapier">@Zapier</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiIxNTM3ODA0IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Linear">@Linear</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI1MjY0NDYyIiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Todoist">@Todoist </li></ul>

<img src="https://fb-usercontent.fra1.cdn.digitaloceanspaces.com/01930ac9-660e-73bf-904f-01eecc83829a.png" data-width="100%" data-align="left"><callout-component color="Green">💡 Zapier is a service that allows you to create desired automations by integrating with a variety of applications (over 7,000 services) available on the Zapier platform. Use Zapier to create integrations for services not yet supported by OFFLIGHT and build necessary workflow automation processes.</callout-component><h2 id="loxssel142t" data-toc-id="loxssel142t">How Zapier works</h2>Zapier creates a "Zap" consisting of a "Trigger" and an "Action" to build an automation process.<img src="https://fb-usercontent.fra1.cdn.digitaloceanspaces.com/01930aca-2d4f-7db8-8aca-57e992b9fa1c.png" data-width="100%" data-align="left">Trigger is an event that starts the automation process in Zapier. For example, a trigger occurs when a new email is received or a new file is uploaded. Action is the task performed after the trigger occurs, such as copying an email to another service or saving a file to a specific folder.<ul><li>Trigger: Event that starts automation (e.g., receiving a new email)</li><li>Action: Task performed after the trigger (e.g., saving email content to the cloud)</li></ul>For more detail information, please check <a target="_blank" rel="noopener noreferrer nofollow" class="link" href="https://zapier.com/resources/guides/quick-start/automation-basics">Official Zapier Guide</a>.OFFLIGHT Zapier Integration supports the following Triggers and Actions:<ul><li>Trigger: Done task<ul><li>When a task is completed in OFFLIGHT, it triggers the automation process.</li><li>Example: Send a message to a Slack channel when a task is completed in OFFLIGHT.</li></ul></li><li>Action: Create task<ul><li>When a trigger is executed in another app, create a task in OFFLIGHT.</li><li>Example: Create a task in OFFLIGHT when you are mentioned in Discord.</li></ul></li></ul>Detailed usage will be explained in the following guide.<h2 id="x83d0qd0cqs" data-toc-id="x83d0qd0cqs">How to connect Zapier</h2><h3 id="rymprbwqdzc" data-toc-id="rymprbwqdzc">Create an Account</h3><img src="https://fb-usercontent.fra1.cdn.digitaloceanspaces.com/01930aca-937a-76bb-b3c8-ba4e84a93efb.png" data-width="100%" data-align="left">If you don't have a <a target="_blank" rel="noopener noreferrer nofollow" class="link" href="https://zapier.com/sign-up">Zapier account</a>, please create one. You can try the paid plan for free for 2 weeks, and even if you don’t switch to a paid plan, you can create up to 100 automation tasks per month for free.<h3 id="0qx53dtttf3" data-toc-id="0qx53dtttf3">Connect the App</h3><img src="https://fb-usercontent.fra1.cdn.digitaloceanspaces.com/01930acb-0bf4-724f-ab6e-d74fe7d26890.png" data-width="100%" data-align="left">Connect OFFLIGHT integration from <a target="_blank" rel="noopener noreferrer nofollow" class="link" href="https://zapier.com/apps/offlight/integrations">this link</a> or you can just search it from action, trigger zap list.<h3 id="10foo6c8pfb" data-toc-id="10foo6c8pfb">Enter API token</h3>After clicking the invitation link and adding the app, you can now use OFFLIGHT when creating Zaps.When creating a Zap, you need to specify which OFFLIGHT account to link when using OFFLIGHT in a Trigger or Action.Go to OFFLIGHT Settings → Integration Page → Zapier Integration to generate and view the token for integration. Once you enter the API key, the account integration is complete.<video src="https://fb-usercontent.fra1.cdn.digitaloceanspaces.com/01930acb-69d4-7c19-86eb-1aed80dcae3b.mp4" data-width="100%" data-align="left"></video><video src="" data-width="100%" data-align="left"></video><h2 id="f61ok3i2qdf" data-toc-id="f61ok3i2qdf">How to use Zap Action</h2><h3 id="ykddloqlzs0" data-toc-id="ykddloqlzs0">Create task</h3>You can create a task in OFFLIGHT when a trigger occurs in the service you want to integrate.Let's look at an example of creating a task in OFFLIGHT when you are mentioned in a specific channel in Discord.<ol><li>Find Discord in Trigger and set the conditions to start the automation process.</li><li>Find OFFLIGHT in Action, set it up, and link or write the information for the task to be created.</li></ol><ul><li>Information that can be entered:<ul><li>Task Name: Title of the OFFLIGHT task</li><li>Task Note: Content to be written in the description note of the OFFLIGHT task</li><li>Task Deadline: Deadline of the OFFLIGHT task</li><li>Identifier: ID of the linked source object (e.g., Discord message ID)</li><li>Source Name: Information to be displayed in the source info at the bottom of OFFLIGHT</li><li>Source Link: Link to navigate to when using the task redirect function in OFFLIGHT</li></ul></li></ul><img src="https://fb-usercontent.fra1.cdn.digitaloceanspaces.com/01930acb-a202-75e2-bcc5-d728c55aa77e.png" data-width="100%" data-align="left"><h2 id="tt843pk51ml" data-toc-id="tt843pk51ml">How to use Zap Trigger</h2><h3 id="dteredlybby" data-toc-id="dteredlybby">Done task</h3>You can have a specific action performed in the desired service when a task is completed in OFFLIGHT.Let's look at an example of sending completion information to a specific channel in Discord when a task is completed in OFFLIGHT.<ol><li>Find OFFLIGHT in Trigger and set the conditions for the process to work.</li><li>Find Discord in Action, use the information from the completed task to write the message to be sent.</li></ol>Information that can be utilized from the completed task:<ul><li>Task-related Information<ul><li>Task Created Date: Time and date when the OFFLIGHT task was created</li><li>Task Updated Date: Time and date when the task was last updated</li><li>Task Planned Date: Time and date when the task was planned</li><li>Task Done Date: Time and date when the task was completed</li><li>Task Deleted Date: Time and date when the task was deleted</li><li>Task ID: ID of the OFFLIGHT task</li><li>Task Name: Name of the task</li><li>Task Note: Note written in the task description</li><li>Task Status: Status of the task</li><li>Task Deadline: Deadline of the task</li><li>Task List Name: Name of the list to which the task belongs</li></ul></li><li>Information related to the linked source<ul><li>Task Source: Source tool of the task (indicated as Zapier if created via Zapier automation)</li><li>Source Object ID: ID of the original source item linked to the task</li><li>Source Name: Source name written in the Zapier integration</li><li>Source Link: Direct link to the linked source</li><li>Creator: Information of the person who sent the message in Slack, Gmail, etc.</li></ul></li></ul><h2 style="text-align: justify" id="fk6df04ro75" data-toc-id="fk6df04ro75">FAQ</h2><details class="details"><summary>Q. Can I&nbsp;Use Zapier integration for free?</summary><div data-type="detailsContent"><ul><li>Zapier offers up to 100 automation tasks per month for free. (If you use it only for OFFLIGHT, creating up to 100 tasks is free.) If you want to use more automation tasks, a paid subscription to the Zapier service is required.</li></ul></div></details><details class="details"><summary>I&nbsp;can't see any tasks from Zapier in OFFLIGHT</summary><div data-type="detailsContent"><ul><li>If you are using the Zapier free plan, it checks for new automations every 15 minutes. Therefore, it may take up to 15 minutes to create a task.</li><li>If it still doesn’t work after 15 minutes, you can check the Zapier Troubleshoot page to see if there are any issues.</li></ul></div></details><details class="details"><summary>What happens to original source task if I delete the linked task in OFFLIGHT</summary><div data-type="detailsContent"><ul><li>If you delete a task, nothing happens in the service that fetched the task. (If OFFLIGHT supports a delete trigger in the future, you can create desired conditions, but it is not yet supported.)</li></ul></div></details><h3 id="6qai6t05i0e" data-toc-id="6qai6t05i0e">All articles in Integration</h3><ul><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI2MDg4NTA2IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Google calendar">@Google calendar</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI1OTE2NTM1IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Gmail">@Gmail</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiIyMDE3MjU2IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Slack">@Slack</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI1NzA5MjMxIiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Notion">@Notion</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI5NDI4NTM4IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Zapier">@Zapier</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiIxNTM3ODA0IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Linear">@Linear</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI1MjY0NDYyIiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Todoist">@Todoist </li></ul>

<callout-component color="Yellow">🚧 Linear integration is now on alpha release. Additional filters and option will be updated.</callout-component><h2 id="cozoz6bfe1k" data-toc-id="cozoz6bfe1k">How to integrate Linear workspace</h2><ol><li>On the <a target="_blank" rel="noopener noreferrer nofollow" class="link" href="https://app.offlight.work/planning?settings=2">Settings &gt; Integration</a> page, click the “+” button next to the Linear integration section.</li><li>In the Linear integration page, select the workspace you want to connect from the Workspace dropdown in the top left corner, then click the Authorize button to add the workspace.</li></ol><h2 id="2x60s0opk43" data-toc-id="2x60s0opk43">Importing Linear tasks</h2><ol><li>In the alpha version, issues are automatically imported as tasks under the following conditions:<ul><li>Issues assigned to you that have a status category other than Complete or Canceled.<ul><li>The Complete category may include statuses like Done, Complete, etc.</li><li>The Canceled category may include statuses like Canceled, Duplicate, etc.</li></ul></li></ul></li><li>Only issues created after the integration will be imported; tasks created in the past will not be imported.</li></ol><h3 id="6qai6t05i0e" data-toc-id="6qai6t05i0e">All articles in Integration</h3><ul><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI2MDg4NTA2IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Google calendar">@Google calendar</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI1OTE2NTM1IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Gmail">@Gmail</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiIyMDE3MjU2IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Slack">@Slack</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI1NzA5MjMxIiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Notion">@Notion</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI5NDI4NTM4IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Zapier">@Zapier</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiIxNTM3ODA0IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Linear">@Linear</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI1MjY0NDYyIiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Todoist">@Todoist </li></ul>

<callout-component color="Yellow">🚧 Todoist integration is now on alpha release. Additional filters and option will be updated.</callout-component><h2 style="text-align: justify" id="pfrp2rds585" data-toc-id="pfrp2rds585">How to integrate Todoist workspace</h2><ol><li>On the <a target="_blank" rel="noopener noreferrer nofollow" class="link" href="https://app.offlight.work/planning?settings=2">Settings &gt; Integration</a> page, click the “+” button next to the Todoist integration section.</li><li>If you haven't logged into the Todoist website before, log in to the account you want to integrate.</li><li>Once logged in, you'll be automatically redirected to the authorization settings page. Click the Agree button to complete the authorization.</li></ol><img src="https://fb-usercontent.fra1.cdn.digitaloceanspaces.com/019319ee-2fa0-775b-889d-ab04f599f0e3.png" data-width="100%" data-align="left"><h2 id="ayfdd238wxb" data-toc-id="ayfdd238wxb">Importing Todoist tasks</h2><ol><li>In the alpha version, Todoist tasks are automatically imported to OFFLIGHT&nbsp;under the following conditions:<ul><li>Tasks created in Todoist, regardless of the project, will be imported into OFFLIGHT.</li></ul></li><li>Only tasks created after the integration will be imported; tasks created in the past will not be imported.</li></ol><h2 id="35pbkod41pz" data-toc-id="35pbkod41pz">Sync Option</h2>From Todoist to OFFLIGHT<ol><li>When a task is created in Todoist, it will also be created in OFFLIGHT.</li><li>When a due date is set for a task in Todoist, the corresponding task in OFFLIGHT will have a planned date set.</li><li>When a task is marked as complete in Todoist, it will also be marked as complete in OFFLIGHT.</li><li>When a task is deleted in Todoist, it will also be deleted in OFFLIGHT.</li></ol><h3 id="6qai6t05i0e" data-toc-id="6qai6t05i0e">All articles in Integration</h3><ul><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI2MDg4NTA2IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Google calendar">@Google calendar</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI1OTE2NTM1IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Gmail">@Gmail</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiIyMDE3MjU2IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Slack">@Slack</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI1NzA5MjMxIiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Notion">@Notion</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI5NDI4NTM4IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Zapier">@Zapier</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiIxNTM3ODA0IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Linear">@Linear</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI1MjY0NDYyIiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Todoist">@Todoist </li></ul>

Task management

<video src="https://fb-usercontent.fra1.cdn.digitaloceanspaces.com/01930aba-f5df-7636-b9d1-a13887aab71d.mp4" data-width="100%" data-align="left"></video><h2 id="tmf3mmdikqz" data-toc-id="tmf3mmdikqz">Create Task</h2><ul><li>You can create a task by typing the task title in the [add..] input field in the Uplanned or Planned lane on the Planning page and pressing Enter.</li><li>Hover over a list to see the Add Task icon, and click it to activate the new task creation.</li><li>On the Focus page, click the + button at the bottom of the list to add a new task.</li><li>Protip - Use the <code>arrow keys(↑,↓,←,→)</code> or <code>J</code>,<code>K</code> and <code>Tap</code> to navigate tasks, and press the ‘N’ keyboard shortcut in the lane or list where you want to create a new task.</li></ul><h2 id="1o38f53ay3f" data-toc-id="1o38f53ay3f">Done Task</h2><ul><li>Click the checkbox on the left side of the task to mark it as completed.<ul><li>Completed tasks move to the Done box at the bottom of the Planned lane.</li></ul></li><li>If you want to undo a completed task:<ul><li>Immediately after completion, press <code>CMD</code> + <code>Z</code> to undo the action.</li><li>Click the checkbox again in the Done box to revert it to an incomplete state. The task will return to the planned tasks for that date.</li></ul></li><li>Press the ‘<code>E</code>’ keyboard shortcut to quickly mark a task as completed.</li></ul><h2 id="l8sblxiipbx" data-toc-id="l8sblxiipbx">Task Note</h2><ul><li>You can enter and save information related to a task in the task popover.<ul><li>Click the task with the mouse to open the popover.</li><li>Enter the information to record in the Description area.</li><li>The entered information is automatically saved.</li></ul></li></ul><h3 id="6qai6t05i0e" data-toc-id="6qai6t05i0e">All articles in Task management</h3><ul><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI2MjkxMjA3IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="The basics">@The basics</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI2OTc5NjI2IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Set deadline">@Set deadline</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI5NjUwMDY4IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Plan task">@Plan task</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiIzOTYyMTMxIiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Add link to task">@Add link to task</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiIxNzkwNDAyIiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Prioritize task">@Prioritize task</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI4MzcyMDkyIiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Organize task">@Organize task</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI3OTIzMDQ1IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Time tracking">@Time tracking</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI0NDM1MDMxIiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Recurring task">@Recurring task</li></ul>

The basics

<img src="https://fb-usercontent.fra1.cdn.digitaloceanspaces.com/019319ef-4e0e-7409-9dde-21b418259560.png" data-width="100%" data-align="left">You can enter and save the deadline for a task.<ul><li>Click the task with the mouse to open the popover.</li><li>Click the flag icon at the top right of the popover to enter the deadline.</li><li>The entered deadline is displayed in the information area at the bottom of the task card. Flags for today or past deadlines are marked in red.</li></ul><h3 id="6qai6t05i0e" data-toc-id="6qai6t05i0e">All articles in Task management</h3><ul><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI2MjkxMjA3IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="The basics">@The basics </li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI2OTc5NjI2IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Set deadline">@Set deadline </li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI5NjUwMDY4IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Plan task">@Plan task </li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiIzOTYyMTMxIiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Add link to task">@Add link to task </li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiIxNzkwNDAyIiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Prioritize task">@Prioritize task </li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI4MzcyMDkyIiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Organize task">@Organize task </li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI3OTIzMDQ1IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Time tracking">@Time tracking </li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI0NDM1MDMxIiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Recurring task">@Recurring task </li></ul>

Set a deadline

<h2 id="qrfa3dt334m" data-toc-id="qrfa3dt334m">Planning with Command Bar</h2><video src="https://fb-usercontent.fra1.cdn.digitaloceanspaces.com/019319f0-d1da-7118-8ad9-5c88a8f3864e.mp4" data-width="100%" data-align="left"></video><ul><li>How to use the Planning Command Bar:<ul><li>Hover over a task card and click the calendar icon to access the planning command bar.</li><li>Activate the task you want to plan using keyboard navigation and press the ‘<code>H</code>’ key to access the command bar.</li></ul></li><li>Date Planning :&nbsp;You can plan tasks by entering dates, months, days of the week, periods, or numbers like 1, 2, 3, etc.<ul><li>Date - 7/29</li><li>Month - July</li><li>Day of the week - Mon</li><li>Period - Next week, Next year..</li><li>Number - 1 (in 1 day), 2 (in 2 days)..</li></ul></li><li>Time Planning: Add a time after the date to plan your tasks. We support both 24-hour and 12-hour formats.<ul><li>Tomorrow 13:00</li><li>Tue 3PM</li></ul></li><li>Duration Planning: Plan your task duration using keywords like 'to', '~', '-', or 'for'.<ul><li>Tomorrow 4pm to 5pm</li><li>Today 5pm for 1 hour</li><li>Mon 4pm ~ Tue 8am</li><li>Mon 4pm - Tue 8am</li></ul></li></ul><h2 id="3q1by08oo8c" data-toc-id="3q1by08oo8c">Plan Today, Postpone Task 1 Day, Unplan Task</h2><video src="https://fb-usercontent.fra1.cdn.digitaloceanspaces.com/019319f1-9081-77ba-bd07-350e230ed5de.mp4" data-width="100%" data-align="left"></video><ul><li>Use the [<code>SHIFT</code> + <code>→</code>] shortcut on tasks in the Unplanned lane to plan them for today.</li><li>Use the [<code>SHIFT</code> + <code>→</code>] shortcut on tasks in the Planned lane to postpone them by 1 day.</li><li>Use the [<code>SHIFT</code> + <code>←</code>] shortcut on tasks in the Planned lane to unplan them.</li></ul><h2 id="yymi38xiwxo" data-toc-id="yymi38xiwxo">Time Blocking</h2><video src="https://fb-usercontent.fra1.cdn.digitaloceanspaces.com/019319f2-02a8-77d4-a21e-6fd7258a0d0b.mp4" data-width="100%" data-align="left"></video><video src="" data-width="100%" data-align="left"></video>You can register tasks as events on the calendar to plan their start and end times.<ul><li>Drag tasks to the calendar to schedule them as events.</li><li>Click and drag the bottom of the calendar event to adjust the end time.<ul><li>You can also modify the task end time in the calendar popover.</li></ul></li></ul>Tasks scheduled on the OFFLIGHT calendar are also scheduled on the linked Google Calendar.<ul><li>When you complete a task in OFFLIGHT, a checkbox emoji (✅) is added to the Google Calendar event title, marking it as completed.</li><li>If you only want to use time planning without registering on Google Calendar, you can change the settings.<ul><li>Settings → Calendar:<ul><li>Method 1: Turn off the 'Block time for scheduled tasks on Google Calendar' setting.</li><li>Method 2: Change the sharing options as follows:<ul><li>Booking availability: Free</li><li>Calendar visibility: Private</li></ul></li><li>Method 1 ensures the event is not registered on your Google Calendar. Method 2 registers the event on your Google Calendar but keeps it private from others.</li></ul></li></ul></li></ul><h3 id="6qai6t05i0e" data-toc-id="6qai6t05i0e">All articles in Task management</h3><ul><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI2MjkxMjA3IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="The basics">@The basics</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI2OTc5NjI2IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Set deadline">@Set deadline</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI5NjUwMDY4IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Plan task">@Plan task</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiIzOTYyMTMxIiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Add link to task">@Add link to task</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiIxNzkwNDAyIiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Prioritize task">@Prioritize task</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI4MzcyMDkyIiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Organize task">@Organize task</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI3OTIzMDQ1IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Time tracking">@Time tracking</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI0NDM1MDMxIiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Recurring task">@Recurring task</li></ul>

Plan Tasks

<img src="https://fb-usercontent.fra1.cdn.digitaloceanspaces.com/019319f3-0fb3-7204-b0c1-9a4d1f37abd1.png" data-width="100%" data-align="left">You can record links related to a task and quickly access them when needed. Here's how:<ol><li>Click on a task to open the popover window.</li><li>In the popover window, scroll to the bottom and enter the relevant URL in the Link input field.</li><li>Alternatively, you can include links directly in the task notes area. If there are multiple URLs, the first one will be automatically saved in the Link input field.</li><li>After adding a link to task, you can easily open the link by shortcut "O".</li></ol><h3 id="6qai6t05i0e" data-toc-id="6qai6t05i0e">All articles in Task management</h3><ul><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI2MjkxMjA3IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="The basics">@The basics </li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI2OTc5NjI2IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Set deadline">@Set deadline </li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI5NjUwMDY4IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Plan task">@Plan task </li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiIzOTYyMTMxIiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Add link to task">@Add link to task </li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiIxNzkwNDAyIiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Prioritize task">@Prioritize task </li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI4MzcyMDkyIiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Organize task">@Organize task </li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI3OTIzMDQ1IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Time tracking">@Time tracking </li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI0NDM1MDMxIiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Recurring task">@Recurring task </li></ul>

Add link to task

<h2 id="deap353afql" data-toc-id="deap353afql">Top priority</h2><video src="https://fb-usercontent.fra1.cdn.digitaloceanspaces.com/019319f4-302c-73ad-847e-c66d084627d2.mp4" data-width="100%" data-align="left"></video>You can visually highlight the most important tasks to be done today using the Top Priority feature.<ul><li>Hover over the task card, click the more options button, and select the Top Priority menu.</li><li>Click the task to open the task popover, and click the triangle icon to set it as Top Priority.</li><li>Use the ‘<code>!</code>’ (<code>SHIFT</code> + <code>1</code>) keyboard shortcut to set Top Priority for the active task.</li></ul><h3 id="6qai6t05i0e" data-toc-id="6qai6t05i0e">All articles in Task management</h3><ul><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI2MjkxMjA3IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="The basics">@The basics </li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI2OTc5NjI2IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Set deadline">@Set deadline </li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI5NjUwMDY4IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Plan task">@Plan task </li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiIzOTYyMTMxIiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Add link to task">@Add link to task </li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiIxNzkwNDAyIiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Prioritize task">@Prioritize task </li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI4MzcyMDkyIiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Organize task">@Organize task </li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI3OTIzMDQ1IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Time tracking">@Time tracking </li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI0NDM1MDMxIiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Recurring task">@Recurring task </li></ul>

Prioritize task

<video src="https://fb-usercontent.fra1.cdn.digitaloceanspaces.com/019319f5-1eeb-7cec-ad20-cb9731e515c8.mp4" data-width="100%" data-align="left"></video>You can create and manage lists to organize tasks.<ul><li>To move a task to a list:<ul><li>Drag the task to the list.</li><li>Click the task to open the popover, and use the move to list menu at the bottom of the popover to move it.</li><li>Use the ‘<code>L</code>’ keyboard shortcut on the active task to access the list connection command bar and move the task.</li></ul></li><li>How to create list? → <span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI0MDk1MTU1IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Create a List">@Create a List </li></ul><h3 id="6qai6t05i0e" data-toc-id="6qai6t05i0e">All articles in Task management</h3><ul><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI2MjkxMjA3IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="The basics">@The basics</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI2OTc5NjI2IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Set deadline">@Set deadline</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI5NjUwMDY4IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Plan task">@Plan task</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiIzOTYyMTMxIiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Add link to task">@Add link to task</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiIxNzkwNDAyIiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Prioritize task">@Prioritize task</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI4MzcyMDkyIiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Organize task">@Organize task</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI3OTIzMDQ1IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Time tracking">@Time tracking</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI0NDM1MDMxIiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Recurring task">@Recurring task</li></ul>

Organize task

<video src="https://fb-usercontent.fra1.cdn.digitaloceanspaces.com/019319f6-0469-7d74-828f-0de66ca93fbb.mp4" data-width="100%" data-align="left"></video>You can track the actual time spent on tasks and check the daily time usage for each list.<ul><li>Hover over the task card with the mouse and click the play icon to start time tracking.<ul><li>After starting, the play icon changes to a pause icon. Click the pause icon to pause time tracking.</li></ul></li><li>Use the ‘<code>F</code>’ keyboard shortcut on the active task to start time tracking.<ul><li>Press the <code>Spacebar</code> at any time to pause time tracking, regardless of task activation.</li></ul></li><li>Check the time usage for each list in Today's Summary at the top right of the Focus page.</li></ul><h3 id="6qai6t05i0e" data-toc-id="6qai6t05i0e">All articles in Task management</h3><ul><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI2MjkxMjA3IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="The basics">@The basics</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI2OTc5NjI2IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Set deadline">@Set deadline</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI5NjUwMDY4IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Plan task">@Plan task</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiIzOTYyMTMxIiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Add link to task">@Add link to task</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiIxNzkwNDAyIiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Prioritize task">@Prioritize task</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI4MzcyMDkyIiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Organize task">@Organize task</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI3OTIzMDQ1IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Time tracking">@Time tracking</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI0NDM1MDMxIiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Recurring task">@Recurring task</li></ul>

Time Tracking

<video src="https://fb-usercontent.fra1.cdn.digitaloceanspaces.com/019319f6-c505-743a-ae79-228b10fc2013.mp4" data-width="100%" data-align="left"></video>You can set tasks as recurring in the task popover.<ul><li>Quickly create recurring tasks using presets like:<ul><li>Daily, weekdays, weekly, bi-weekly, monthly, annually</li></ul></li><li>Customize your recurring schedule as desired:<ul><li>Set the desired days of the week (e.g., every Monday, Tuesday, Wednesday).</li><li>Set the recurring schedule for a specific period (e.g., until August 30).</li><li>Set the repetition cycle (e.g., every two weeks, every three days).</li></ul></li><li>You can create recurring time block event by scheduling the recurring task on calendar.</li></ul><h3 id="6qai6t05i0e" data-toc-id="6qai6t05i0e">All articles in Task management</h3><ul><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI2MjkxMjA3IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="The basics">@The basics </li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI2OTc5NjI2IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Set deadline">@Set deadline </li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI5NjUwMDY4IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Plan task">@Plan task </li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiIzOTYyMTMxIiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Add link to task">@Add link to task </li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiIxNzkwNDAyIiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Prioritize task">@Prioritize task </li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI4MzcyMDkyIiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Organize task">@Organize task </li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI3OTIzMDQ1IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Time tracking">@Time tracking </li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI0NDM1MDMxIiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Recurring task">@Recurring task </li></ul>

Recurring task

List management

You can create a list by clicking the Add list icon on the organizing page or the planning page.<h2 id="w878rqazpx0" data-toc-id="w878rqazpx0">Type 1 - Default List</h2><video src="https://fb-usercontent.fra1.cdn.digitaloceanspaces.com/019319f8-fd10-732d-a827-fc3e67704220.mp4" data-width="100%" data-align="left"></video><ul><li>By default, lists can be created simply by entering a title.</li><li>When creating a list with just a title, it will be created with the Auto task count option, which automatically calculates the progress.<ul><li>For example, if there are 10 tasks in total and 3 are completed, the progress is calculated as 30%.</li><li>The calculated progress can be viewed as a pie chart on the left side of the list, and detailed information can be viewed by hovering the mouse over it.</li></ul></li></ul><h2 id="azax2lbbc7e" data-toc-id="azax2lbbc7e">Type 2 - Goal-Oriented List</h2><video src="https://fb-usercontent.fra1.cdn.digitaloceanspaces.com/019319f8-74f1-7ccf-847c-7d59be30cb95.mp4" data-width="100%" data-align="left"></video><ul><li>When necessary, you can create a goal-oriented list by setting a period and target unit.<ul><li>Entering the period: Enter the start date and end date in the Time period.</li><li>Entering the target unit: Click the default unit set to Auto, and select the desired target unit (Number, Percent, Currency), then enter the start value, target value, and current value.</li><li>When updating the goal, update the current value.</li></ul></li><li>Updating the goal<ul><li>You can update the goal value from the 'More options' that appear when hovering over the list.<ul><li>Hover over the list and click the More options icon.</li><li>Click the Edit list menu.</li><li>Click the target unit and update the current value.</li></ul></li></ul></li></ul><h3 id="6qai6t05i0e" data-toc-id="6qai6t05i0e">All articles in List management</h3><ul><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI0MDk1MTU1IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Create a List">@Create a List</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiIzMjA1MTA3IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Create a Sub-List">@Create a Sub-List</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI3NzEyNDA5IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Reordering Lists">@Reordering Lists</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI0MDkzNDE1IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Hide Lists">@Hide Lists</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI2Mzc3NjYzIiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Pin a List">@Pin a List</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI5MDU4MTY4IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Changing the Calendar Linked to a List">@Changing the Calendar Linked to a List </li></ul>

Create a List

<video src="https://fb-usercontent.fra1.cdn.digitaloceanspaces.com/019319fa-0476-725f-af5c-05e40e571491.mp4" data-width="100%" data-align="left"></video>If you need another classification within a list, you can create a sub-list.<ul><li>Hover over the list.</li><li>Click the Add list button among the quick action icons.</li></ul>If you want to make an already created list a sub-list of another list, you can adjust the order in display setting &gt; Move list.You can create service lists up to 1 depth.<h3 id="6qai6t05i0e" data-toc-id="6qai6t05i0e">All articles in List management</h3><ul><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI0MDk1MTU1IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Create a List">@Create a List</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiIzMjA1MTA3IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Create a Sub-List">@Create a Sub-List</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI3NzEyNDA5IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Reordering Lists">@Reordering Lists</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI0MDkzNDE1IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Hide Lists">@Hide Lists</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI2Mzc3NjYzIiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Pin a List">@Pin a List</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI5MDU4MTY4IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Changing the Calendar Linked to a List">@Changing the Calendar Linked to a List</li></ul>

Create a Sub-List

<video src="https://fb-usercontent.fra1.cdn.digitaloceanspaces.com/019319fa-7868-7f5a-b79d-f54cf04025bd.mp4" data-width="100%" data-align="left"></video>You can reorder the lists by clicking the display setting icon on the organizing page or the planning page.<ul><li>Click the display setting icon.</li><li>Click Move lists.</li><li>Adjust the order of the lists as you want.</li></ul><h3 id="6qai6t05i0e" data-toc-id="6qai6t05i0e">All articles in List management</h3><ul><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI0MDk1MTU1IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Create a List">@Create a List</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiIzMjA1MTA3IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Create a Sub-List">@Create a Sub-List</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI3NzEyNDA5IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Reordering Lists">@Reordering Lists</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI0MDkzNDE1IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Hide Lists">@Hide Lists</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI2Mzc3NjYzIiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Pin a List">@Pin a List</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI5MDU4MTY4IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Changing the Calendar Linked to a List">@Changing the Calendar Linked to a List</li></ul>

Reordering Lists

<video src="https://fb-usercontent.fra1.cdn.digitaloceanspaces.com/019319fb-2d9b-77f8-a93b-24f326674131.mp4" data-width="100%" data-align="left"></video>You can hide lists you don't want to view by clicking the display setting icon on the organizing page or the planning page.<ul><li>Click the display setting icon.</li><li>Uncheck the lists you want to hide.</li></ul><h3 id="6qai6t05i0e" data-toc-id="6qai6t05i0e">All articles in List management</h3><ul><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI0MDk1MTU1IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Create a List">@Create a List</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiIzMjA1MTA3IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Create a Sub-List">@Create a Sub-List</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI3NzEyNDA5IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Reordering Lists">@Reordering Lists</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI0MDkzNDE1IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Hide Lists">@Hide Lists</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI2Mzc3NjYzIiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Pin a List">@Pin a List</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI5MDU4MTY4IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Changing the Calendar Linked to a List">@Changing the Calendar Linked to a List</li></ul>

Hide Lists

<video src="https://fb-usercontent.fra1.cdn.digitaloceanspaces.com/019319fb-ebd8-72cb-b78b-bf2815e86709.mp4" data-width="100%" data-align="left"></video>You can pin a list to the task controller so that it is always visible.<ul><li>Hover over the list and click the More options icon.</li><li>Click the Pin menu.</li></ul>When a list is pinned and if a goal period is set, you can see how many days are left until the goal.<h3 id="6qai6t05i0e" data-toc-id="6qai6t05i0e">All articles in List management</h3><ul><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI0MDk1MTU1IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Create a List">@Create a List</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiIzMjA1MTA3IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Create a Sub-List">@Create a Sub-List</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI3NzEyNDA5IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Reordering Lists">@Reordering Lists</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI0MDkzNDE1IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Hide Lists">@Hide Lists</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI2Mzc3NjYzIiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Pin a List">@Pin a List</li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI5MDU4MTY4IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Changing the Calendar Linked to a List">@Changing the Calendar Linked to a List </li></ul>

Pin a List

<video src="https://fb-usercontent.fra1.cdn.digitaloceanspaces.com/019319fc-7193-7adb-8b4b-47b6200e38fd.mp4" data-width="100%" data-align="left"></video>You can change the calendar linked to each list so that when you create a time block, it is directly scheduled to the desired calendar.<ul><li>Hover over the list and click the More options icon.</li><li>Click Default calendar and set the desired calendar for registration.</li></ul><h3 id="6qai6t05i0e" data-toc-id="6qai6t05i0e">All articles in List management</h3><ul><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI0MDk1MTU1IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Create a List">@Create a List </li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiIzMjA1MTA3IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Create a Sub-List">@Create a Sub-List </li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI3NzEyNDA5IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Reordering Lists">@Reordering Lists </li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI0MDkzNDE1IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Hide Lists">@Hide Lists </li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI2Mzc3NjYzIiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Pin a List">@Pin a List </li><li><span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI5MDU4MTY4IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Changing the Calendar Linked to a List">@Changing the Calendar Linked to a List </li></ul>

Changing the Calendar Linked to a List

Calendar management

<video src="https://fb-usercontent.fra1.cdn.digitaloceanspaces.com/01931a08-8fa5-72fd-8f8a-b92f0b5a5304.mp4" data-width="100%" data-align="left"></video>There are three ways to create a calendar event.<ol><li>Double-click on the calendar to create an event.</li><li>Drag the time slot you want to create an event for on the calendar.</li><li>Press the keyboard shortcut '<code>C</code>' to create an event at the current time.</li></ol><h2 id="0tdp5y2tzqk" data-toc-id="0tdp5y2tzqk">All day event</h2><img src="https://fb-usercontent.fra1.cdn.digitaloceanspaces.com/01931a08-2f04-7cdf-8f88-e60526e6ab2f.png" data-width="100%" data-align="left">You can create an all-day event by enabling the all-day event toggle.If you want to create an all-day event spanning multiple days, you can set the end date to the desired date.<h2 id="xb0s6642wd0" data-toc-id="xb0s6642wd0">Recurring event</h2><img src="https://fb-usercontent.fra1.cdn.digitaloceanspaces.com/01931a08-4e1d-7311-ab1a-aab65b618c58.png" data-width="100%" data-align="left">You can create recurring events by clicking the ‘Repeat’ button under the event date.<ul><li>You can quickly create recurring tasks using presets like:<ul><li>Daily, weekdays, weekly, bi-weekly, monthly, annually</li></ul></li><li>Customize your recurring schedule as desired:<ul><li>Set the days of the week (e.g., every Monday, Tuesday, Wednesday).</li><li>Set recurrence for a specific period (e.g., until August 30).</li><li>Set the repetition cycle (e.g., every two weeks, every three days).</li></ul></li></ul><h2 id="b1dpem1x0zt" data-toc-id="b1dpem1x0zt">Update / Invite event</h2>When there is more than one participant in an event, you will be asked if you want to send an email notification about the changes when you modify or delete the event.<ul><li>You can press ‘ <code>CMD</code> + <code>Enter</code> ‘ to update the event and send an invitation email to the participants.</li><li>You can press ‘ <code>CMD</code> + <code>SHIFT</code> + <code>Enter</code> ‘ to update the event and invite participants without sending an email notification.</li></ul>

Create event

<img src="https://fb-usercontent.fra1.cdn.digitaloceanspaces.com/01931a08-d7db-7508-a0df-5e8859124755.png" data-width="100%" data-align="left"><ul><li>Event Color: You can change the color of the calendar event.<ul><li><a target="" rel="noopener noreferrer nofollow" class="link" href="https://help.offlight.work/articles/5713069#6po28m0l7q6" data-organization-id="660b9506887f80b7a2ea004d" data-help-center-id="5t73uikhn3o6q0zw" data-slug="5713069" data-article-id="5713069" data-locale="en" data-hash="#6po28m0l7q6">Sync the list color and calendar event color to avoid changing the color for each event manually.</a></li></ul></li><li>Event Name: The name displayed on the calendar.</li><li>Event Description: Add additional details about the event, visible to all participants, not just to you.</li><li>Participant: Add attendees to the event.<ul><li>Contacts from linked Google accounts can be auto-completed.</li></ul></li><li>RSVP: Manage responses to event attendance.</li><li>Planned Date &amp; Time: Manage the start and end dates and times of the event.</li><li>Location: Enter the location of the event.<ul><li>Locations registered in Google Maps can be auto-completed.</li></ul></li><li>Google Meet Integration: Create a Google Meet link for the calendar event. If a Google Meet link is available, you can join the event via a shortcut.</li><li>Linked Calendar: Set the calendar to which the event will be added.<ul><li>Manage default linked calendars for each list to avoid setting the linked calendar for each event. → <span data-type="mention" class="dark:bg-border bg-[#E9ECF1] px-1 py-0.5 text-sm shadow-none rounded-md" data-id="eyJhcnRpY2xlSWQiOiI5MDU4MTY4IiwiaGVscENlbnRlcklkIjoiNXQ3M3Vpa2huM282cTB6dyIsIm9yZ2FuaXphdGlvbklkIjoiNjYwYjk1MDY4ODdmODBiN2EyZWEwMDRkIiwibG9jYWxlIjoiZW4iLCJzdGF0ZSI6ImxpdmUifQ==-article" data-label="Changing the Calendar Linked to a List">@Changing the Calendar Linked to a List</li></ul></li><li>Booking Availability:<ul><li>Free: Even if there is a schedule in the calendar, it remains open for new invitations. For example, with services like Calendly, times marked as Free are shown as available for booking.</li><li>Busy: If there is a schedule in the calendar, no new invitations will be accepted for that time.</li></ul></li><li>Calendar Visibility:<ul><li>Public: The event name is visible to everyone. For example, an event titled "Calendar Guide Creation" will be displayed as "Calendar Guide Creation" to others.</li><li>Private: The event name is hidden. For example, an event titled "Calendar Guide Creation" will appear as "Busy" to others.</li><li>Default Visibility: Follows the default setting of the linked calendar. Usually, the default is set to "Public," and changes can be made in Google Calendar settings by selecting the calendar and adjusting the access permissions.</li></ul></li></ul>

Manageable Attributes

The calendar event will display differently based on the RSVP response.<img src="https://fb-usercontent.fra1.cdn.digitaloceanspaces.com/01931a0b-f01d-793b-b9ca-ee9d1451ace1.png" data-width="100%" data-align="left">When responding to an event's RSVP for the first time, you can see all the RSVP options(YES, NO, maybe). If you have already responded to the RSVP, you can click on the existing response to modify it.

Responding to RSVP

Pro tips

<h2 id="0xe0z1c8wb6" data-toc-id="0xe0z1c8wb6">General</h2><table style="minWidth: 258px"><colgroup><col style="width: 208px"><col><col></colgroup><tbody><tr><td colspan="1" rowspan="1" colwidth="208">Binding(symbol)</td><td colspan="1" rowspan="1">Binding(text)</td><td colspan="1" rowspan="1">Action</td></tr><tr><td colspan="1" rowspan="1" colwidth="208">⌘ + ,(comma)</td><td colspan="1" rowspan="1">CMD + ,(comma)</td><td colspan="1" rowspan="1">Open settings page</td></tr><tr><td colspan="1" rowspan="1" colwidth="208">⇧ + /</td><td colspan="1" rowspan="1">SHIFT + /(=?)</td><td colspan="1" rowspan="1">Open keyboard shortcuts</td></tr><tr><td colspan="1" rowspan="1" colwidth="208">⌘ + Z</td><td colspan="1" rowspan="1">CMD + Z</td><td colspan="1" rowspan="1">Un do</td></tr><tr><td colspan="1" rowspan="1" colwidth="208">⌘ + Q</td><td colspan="1" rowspan="1">CMD + Q</td><td colspan="1" rowspan="1">(Desktop app) Quit app</td></tr><tr><td colspan="1" rowspan="1" colwidth="208">⌘ + W</td><td colspan="1" rowspan="1">CMD + W</td><td colspan="1" rowspan="1">(Desktop app) Close app window</td></tr><tr><td colspan="1" rowspan="1" colwidth="208">⌘ + K</td><td colspan="1" rowspan="1">CMD + K</td><td colspan="1" rowspan="1">Open command bar</td></tr></tbody></table><h2 id="x6bwb5qowsq" data-toc-id="x6bwb5qowsq">Navigation</h2><table style="minWidth: 437px"><colgroup><col style="width: 206px"><col style="width: 206px"><col></colgroup><tbody><tr><td colspan="1" rowspan="1" colwidth="206">Binding(symbol)</td><td colspan="1" rowspan="1" colwidth="206">Binding(text)</td><td colspan="1" rowspan="1">Action</td></tr><tr><td colspan="1" rowspan="1" colwidth="206">↑/↓ or K/J</td><td colspan="1" rowspan="1" colwidth="206">↑/↓ or K/J</td><td colspan="1" rowspan="1">Select previous/next task</td></tr><tr><td colspan="1" rowspan="1" colwidth="206">←/→ or ⇧+Tab/Tab</td><td colspan="1" rowspan="1" colwidth="206">←/→ or SHIFT+Tab/Tab</td><td colspan="1" rowspan="1">Select task in previous/next lane</td></tr><tr><td colspan="1" rowspan="1" colwidth="206">⇧ + A</td><td colspan="1" rowspan="1" colwidth="206">SHIFT + A</td><td colspan="1" rowspan="1">Toggle Inbox lane</td></tr><tr><td colspan="1" rowspan="1" colwidth="206">⇧ + S</td><td colspan="1" rowspan="1" colwidth="206">SHIFT + S</td><td colspan="1" rowspan="1">Toggle Planned lane</td></tr><tr><td colspan="1" rowspan="1" colwidth="206">⇧ + D</td><td colspan="1" rowspan="1" colwidth="206">SHIFT + D</td><td colspan="1" rowspan="1">Toggle calendar lane</td></tr><tr><td colspan="1" rowspan="1" colwidth="206">=</td><td colspan="1" rowspan="1" colwidth="206">=</td><td colspan="1" rowspan="1">Navigate to next time period</td></tr><tr><td colspan="1" rowspan="1" colwidth="206">-</td><td colspan="1" rowspan="1" colwidth="206">-</td><td colspan="1" rowspan="1">Navigate to previous time period</td></tr><tr><td colspan="1" rowspan="1" colwidth="206">]</td><td colspan="1" rowspan="1" colwidth="206">]</td><td colspan="1" rowspan="1">Move 1 day forward</td></tr><tr><td colspan="1" rowspan="1" colwidth="206">[</td><td colspan="1" rowspan="1" colwidth="206">[</td><td colspan="1" rowspan="1">Move 1 day backward</td></tr><tr><td colspan="1" rowspan="1" colwidth="206">T</td><td colspan="1" rowspan="1" colwidth="206">T</td><td colspan="1" rowspan="1">Navigate to today</td></tr><tr><td colspan="1" rowspan="1" colwidth="206">1-7</td><td colspan="1" rowspan="1" colwidth="206">1-7</td><td colspan="1" rowspan="1">Change calendar view (1 = 1day view, 2= 2days view)</td></tr><tr><td colspan="1" rowspan="1" colwidth="206">D or 1</td><td colspan="1" rowspan="1" colwidth="206">D or 1</td><td colspan="1" rowspan="1">Daily view</td></tr><tr><td colspan="1" rowspan="1" colwidth="206">W or 7</td><td colspan="1" rowspan="1" colwidth="206">W or 7</td><td colspan="1" rowspan="1">Weekly view</td></tr></tbody></table><h2 id="y6dfdcwyxer" data-toc-id="y6dfdcwyxer">Object</h2><h3 id="t4wdq778kss" data-toc-id="t4wdq778kss">Task</h3><table style="minWidth: 438px"><colgroup><col style="width: 207px"><col style="width: 206px"><col></colgroup><tbody><tr><td colspan="1" rowspan="1" colwidth="207">Binding(symbol)</td><td colspan="1" rowspan="1" colwidth="206">Binding(text)</td><td colspan="1" rowspan="1">Action</td></tr><tr><td colspan="1" rowspan="1" colwidth="207">↵</td><td colspan="1" rowspan="1" colwidth="206">ENTER</td><td colspan="1" rowspan="1">Open task popover(detail)</td></tr><tr><td colspan="1" rowspan="1" colwidth="207">N</td><td colspan="1" rowspan="1" colwidth="206">N</td><td colspan="1" rowspan="1">Create new task in active lane(or list)</td></tr><tr><td colspan="1" rowspan="1" colwidth="207">H</td><td colspan="1" rowspan="1" colwidth="206">H</td><td colspan="1" rowspan="1">Plan task</td></tr><tr><td colspan="1" rowspan="1" colwidth="207">⇧ + →</td><td colspan="1" rowspan="1" colwidth="206">SHIFT + →</td><td colspan="1" rowspan="1">Unplanned tasks: Move task to active date Planned tasks: Postpone task by one day</td></tr><tr><td colspan="1" rowspan="1" colwidth="207">⇧ + ←</td><td colspan="1" rowspan="1" colwidth="206">SHIFT + ←</td><td colspan="1" rowspan="1">Planned tasks : Move task to Unplanned</td></tr><tr><td colspan="1" rowspan="1" colwidth="207">⌫ or ␡</td><td colspan="1" rowspan="1" colwidth="206">BACKSPACE or DEL</td><td colspan="1" rowspan="1">Delete task</td></tr><tr><td colspan="1" rowspan="1" colwidth="207">E</td><td colspan="1" rowspan="1" colwidth="206">E</td><td colspan="1" rowspan="1">Done task</td></tr><tr><td colspan="1" rowspan="1" colwidth="207">L</td><td colspan="1" rowspan="1" colwidth="206">L</td><td colspan="1" rowspan="1">Link task to list</td></tr><tr><td colspan="1" rowspan="1" colwidth="207">O</td><td colspan="1" rowspan="1" colwidth="206">O</td><td colspan="1" rowspan="1">Open link for the task</td></tr><tr><td colspan="1" rowspan="1" colwidth="207">⌘ + O</td><td colspan="1" rowspan="1" colwidth="206">CMD + O</td><td colspan="1" rowspan="1">Copy link of the task (When task popover is opened)</td></tr><tr><td colspan="1" rowspan="1" colwidth="207">F</td><td colspan="1" rowspan="1" colwidth="206">F</td><td colspan="1" rowspan="1">Start time tracking of the selected task</td></tr><tr><td colspan="1" rowspan="1" colwidth="207">⎵</td><td colspan="1" rowspan="1" colwidth="206">Space</td><td colspan="1" rowspan="1">Start/pause time tracking for the current task</td></tr><tr><td colspan="1" rowspan="1" colwidth="207">!</td><td colspan="1" rowspan="1" colwidth="206">SHIFT + 1</td><td colspan="1" rowspan="1">Set task as top priority</td></tr></tbody></table><h3 style="text-align: justify" id="xkr5a5feaab" data-toc-id="xkr5a5feaab">Calendar</h3><table style="minWidth: 270px"><colgroup><col style="width: 220px"><col><col></colgroup><tbody><tr><td colspan="1" rowspan="1" colwidth="220">Binding(symbol)</td><td colspan="1" rowspan="1">Binding(text)</td><td colspan="1" rowspan="1">Action</td></tr><tr><td colspan="1" rowspan="1" colwidth="220">C</td><td colspan="1" rowspan="1">C</td><td colspan="1" rowspan="1">Create calendar event (at current time)</td></tr><tr><td colspan="1" rowspan="1" colwidth="220">⌘ + Enter</td><td colspan="1" rowspan="1">CMD + Enter</td><td colspan="1" rowspan="1">Update/Invite event with email</td></tr><tr><td colspan="1" rowspan="1" colwidth="220">⌘ + ⇧ + Enter</td><td colspan="1" rowspan="1">CMD + SHIFT + Enter</td><td colspan="1" rowspan="1">Update/Invite event without email</td></tr><tr><td colspan="1" rowspan="1" colwidth="220">ESC</td><td colspan="1" rowspan="1">ESC</td><td colspan="1" rowspan="1">Close event popover</td></tr><tr><td colspan="1" rowspan="1" colwidth="220">DEL or BACKSPACE</td><td colspan="1" rowspan="1">DEL or BACKSPACE</td><td colspan="1" rowspan="1">Delete event</td></tr><tr><td colspan="1" rowspan="1" colwidth="220">⌘ + J</td><td colspan="1" rowspan="1">CMD + J</td><td colspan="1" rowspan="1">Join online meeting</td></tr><tr><td colspan="1" rowspan="1" colwidth="220">⌘ + C</td><td colspan="1" rowspan="1">CMD + C</td><td colspan="1" rowspan="1">Copy online meeting link</td></tr></tbody></table><h2 id="33ztfc2ibbe" data-toc-id="33ztfc2ibbe">Markdown</h2>In task note, you can format text through Markdown shortcuts:<ul><li>Text Formatting<ul><li>Bold: Use <code>text*</code> or select the text and press <code>CMD</code> + <code>B</code>.</li><li>Italic: Use <code>text</code> or select the text and press <code>CMD</code> + <code>I</code>.</li><li>Underline: Use <code>__text__</code> (two underscores) or select the text and press <code>CMD</code> + <code>U</code>.</li></ul></li><li>Bulleted list: Start with <code>*</code> or <code>-</code> &nbsp;followed by a <code>⎵</code>(<code>SPACE</code>).</li><li>Ordered list: Start with <code>1.</code>, <code>2.</code>, <code>3.</code>, etc., followed by a <code>⎵</code>.</li><li>Section heading: Start with <code>#</code>, <code>##</code>, <code>###</code> followed by a <code>⎵</code>.</li><li>Task (Checkbox): Start with <code>[]</code> followed by a <code>⎵</code>.</li></ul>

Keyboard shortcuts

<img src="https://fb-usercontent.fra1.cdn.digitaloceanspaces.com/01931a1f-d9f4-7c82-b4a1-4541e924bc66.png" data-width="100%" data-align="left">You can use natural language to automatically assign various attributes when creating a task.<h1 id="35qaeq26iwq" data-toc-id="35qaeq26iwq">Currently Supported Options:</h1><ul><li>Task's planned date/time/duration</li><li>Task's deadline</li></ul><h2 id="dllayx1td2b" data-toc-id="dllayx1td2b">Planning Tasks with Natural Language</h2>Supported date/time commands:today, tomorrow<ul><li>Days of the week:<ul><li>e.g. (last, this, next) Monday, Tuesday, …, Sunday</li></ul></li><li>Relative date/time from today/now<ul><li>e.g. 5 days later, 2 weeks from now</li><li>e.g. in 2h, in 30m</li></ul></li><li>Exact dates<ul><li>e.g. 2024/12/25, 9/24, Sep 15, 31 October…</li></ul></li><li>Time<ul><li>e.g. 11, 13:00, 4am, 2pm</li></ul></li></ul>Supported duration commands:<ul><li>From Time to Time<ul><li>e.g. from 14 to 16</li></ul></li><li>~, -<ul><li>e.g. 14 ~ 16, 2pm ~ 4pm</li></ul></li></ul><h2 id="srdo0pisso8" data-toc-id="srdo0pisso8">How to delete command?</h2>If a command is set unnecessarily, simply press the Backspace key to easily remove the command and convert it into regular text included in the title.<h1 id="w777xbwlrqt" data-toc-id="w777xbwlrqt">Options to be added soon:</h1><ul><li>Setting lists</li><li>Assigning tags</li></ul><h2 id="dllayx1td2b" data-toc-id="dllayx1td2b"></h2>

Natural language task creation


<h1 id="zbrcmrtsyc8" data-toc-id="zbrcmrtsyc8">How to open Command Bar?</h1><h2 id="tfr35xxt1zq" data-toc-id="tfr35xxt1zq">In-App Command Bar</h2>You can access the In-app Command Bar on any page within OFFLIGHT. Just hit <code>CMD (Windows - Ctrl) + K</code> to open the command bar and quickly control OFFLIGHT!<h2 id="8z4yotily7x" data-toc-id="8z4yotily7x">Global Command Bar (Desktop App Only)</h2><img src="https://fb-usercontent.fra1.cdn.digitaloceanspaces.com/01938f53-5157-7fe0-83ee-1294fdbd0b60.gif" data-width="100%" data-align="left">You can access the Global Command Bar on any screen of you desktop (not even open OFFLIGHT app) if you use OFFLIGHT desktop app. Just hit <code>CMD (Windows - Ctrl) + Shift + Space</code> to open the command bar and quickly control OFFLIGHT!<h1 id="74dxka5zb1t" data-toc-id="74dxka5zb1t">Create Task</h1>You can create tasks from any page using the command bar. When you create a task in the command bar, you can immediately map it to a specific list or schedule it for a certain date and time.<h2 id="6b6qtq52rxp" data-toc-id="6b6qtq52rxp">Scheduling Tasks</h2>Supported Date/Time Commands:<ul><li>Today, Tomorrow: Use "today" or "tomorrow" to quickly schedule tasks.</li><li>Day of the Week: (e.g., this, next) Monday, Tuesday, ..., Sunday.</li><li>Relative Date: (e.g., 5 days)</li><li>Specific Date: (e.g., 2024/12/25, 9/24, Sep 15, 31 October)</li><li>Time: (e.g., 11, 13:00, 4am, 2pm)</li></ul>Supported Duration Commands:<ul><li>From time to time: (e.g., from 14 to 16)</li><li>Using <code>~</code> or <code>-</code>: (e.g., 14 ~ 16, 2pm ~ 4pm)</li></ul><h2 id="rl7kd5l8yxa" data-toc-id="rl7kd5l8yxa">Mapping to a List</h2>To map a task to a list, simply type <code>#</code> in the Global Command Bar. This will show a list of available lists. Choose the list you want to map the task to.<h1 id="m8l3lac766b" data-toc-id="m8l3lac766b">Create List</h1>You can easily create a new list by typing <code>#</code> followed by the name of the list you want to create in the command bar.<h1 id="7xa8mrm1tf3" data-toc-id="7xa8mrm1tf3">How to delete command?</h1>If a command is set unnecessarily, simply press the Backspace key to easily remove the command and convert it into regular text included in the title.

Global Command Bar

Payment

Currently, OFFLIGHT offers two subscription plans: Pro Plan and Believer Plan.<h2 id="3d5y0ti7cy5" data-toc-id="3d5y0ti7cy5">Believer Plan:</h2><ul><li>This plan was exclusively available to users who subscribed before OFFLIGHT's official monetization date, December 17, 2024. Subscribers of this plan can retain the same subscription fee for life unless they cancel their subscription. OFFLIGHT is committed to honoring the trust of Believer Plan subscribers by ensuring that no promotions will ever offer a price lower than that of the Believer Plan.</li><li>Pricing Table:<ul><li>Annual Payment: $60 (equivalent to $5 per month)</li><li>Monthly Payment: $6.99</li></ul></li></ul><h2 id="s2xx11xqc0b" data-toc-id="s2xx11xqc0b">Pro Plan</h2><ul><li>This is OFFLIGHT's first official paid plan, offering unlimited access to calendars, task management, and service integrations.</li><li>A 2-week free trial is provided.<ul><li>You can check your remaining free trial period by clicking on your profile at the bottom of the LBN or visiting the <a target="_new" rel="noopener" class="link" href="https://app.offlight.work/planning?settings=4">Settings &gt; Plans</a> page.</li></ul></li><li>Pricing Table:<ul><li>Annual Payment: $108 (equivalent to $9 per month) – 25% cheaper than monthly billing</li><li>Monthly Payment: $12</li></ul></li></ul><h2 id="lxsoxrq5fyk" data-toc-id="lxsoxrq5fyk">FAQ</h2><details class="details"><summary>Is there a free plan available?</summary><div data-type="detailsContent">A free version with limited features or usage is not currently offered. However, since pricing is not fixed, there may be future updates introducing a more affordable light version or a free version with usage limits. Specific plans have not yet been decided, but any updates will be announced separately.</div></details><details class="details"><summary>Is there a Lifetime Deal option?</summary><div data-type="detailsContent">A Lifetime Deal is not currently available. However, if such a deal is introduced in the future, users with monthly or annual subscriptions will be given the option to purchase the Lifetime Deal by applying their existing subscription payments.</div></details>

Plans

You can subscribe to a plan via the <a target="_new" rel="noopener" class="link" href="https://app.offlight.work/planning?settings=4">Settings → Plans</a> page.<ol><li>Select your desired plan on the Plans page.</li><li>Click the Start with ~ Plan button to proceed to the Stripe checkout page.</li><li>Register your payment card and complete the payment process.</li><li>The plan you are subscribed to will display Current Plan on the Plans page.</li></ol><details class="details"><summary>Will subscribing during the free trial period cancel my free trial?</summary><div data-type="detailsContent">No. Even if you register your card during the free trial, the free trial period will remain intact, and the payment will only be processed after the trial ends.</div></details>

Subscribe a Plan

<h2 id="z13rya230e0" data-toc-id="z13rya230e0">Cancel Plan</h2>You can cancel your subscription via the <a target="_new" rel="noopener" class="link" href="https://app.offlight.work/planning?settings=4">Settings → Plans</a> page.<ol><li>On the Plans page, click the Cancel button in the upper-right corner of your plan.</li><li>Provide the reason for cancellation.</li><li>The subscription will be canceled, but you can continue to use the service until the remaining subscription period ends.</li></ol><h2 id="3bi81o4sby1" data-toc-id="3bi81o4sby1">Renew Plan</h2>Even if you cancel, you can easily renew your subscription during the remaining subscription period.<ol><li>Click the Renew button in the upper-right corner of the Plans page.</li></ol><h2 id="0l20dtl88dm" data-toc-id="0l20dtl88dm">FAQ</h2><details class="details"><summary>How can I cancel if I registered my card during the free trial period?</summary><div data-type="detailsContent">Click the Manage all subscriptions via Stripe button at the bottom of the Plans page to access the Stripe Customer Portal and cancel your subscription.</div></details><details class="details"><summary>If I cancel the Believer Plan, can I re-subscribe to it?</summary><div data-type="detailsContent">No. Once canceled, the Believer Plan cannot be re-subscribed. After the subscription period ends, you will need to purchase the Pro Plan to continue using OFFLIGHT.</div></details>

Cancel or Renew Plan

You can easily switch to a different subscription plan via the <a target="_new" rel="noopener" class="link" href="https://app.offlight.work/planning?settings=4">Settings → Plans</a> page.<ol><li>Select a plan other than your current one and click the Switch to ~ Plan button.</li><li>The subscription will be switched without requiring additional card registration.</li></ol><ul><li>Plan changes will take effect after the current subscription ends.<ul><li>Examples:<ul><li>If you switch from a monthly subscription to an annual subscription, the change will apply after your monthly subscription ends.</li><li>If you switch from an annual subscription to a monthly subscription, the change will apply after your annual subscription ends.</li></ul></li></ul></li><li>During the free trial period:<ul><li>Plan changes will take effect on the free trial’s expiration date.<ul><li>Example:<ul><li>If you start an annual subscription on December 17, 2024, and your free trial ends on December 31, 2024:<ul><li>Switching to a monthly plan before December 31 will apply the change starting December 31.</li><li>Switching to a monthly plan after December 31 will apply the change starting January 1, 2025.</li></ul></li></ul></li></ul></li></ul></li></ul>

Change plan

You can review and change your payment method via the Stripe Customer Portal.<ol><li>Click the Manage all subscriptions via Stripe button at the bottom of the <a target="_new" rel="noopener" class="link" href="https://app.offlight.work/planning?settings=4">Settings → Plans</a> page to access the Stripe Customer Portal.</li><li>In the portal, you can review your payment method, invoices, and billing details.<ul><li>To change your payment method, select Add a payment method to register a new card. Then, click the more options (⋅⋅⋅) button next to the desired payment method and set it as the default.</li></ul></li></ol>

Change payment method

OFFLIGHT Mobile App User Guide Collection

Mobile app

<callout-component color="Gray">Last update : 24-10-25</callout-component><h2 id="lctarf56rxt" data-toc-id="lctarf56rxt">Downloading the iOS App</h2><ol><li><a target="" rel="noopener noreferrer nofollow" class="link" href="https://apps.apple.com/app/offlight/id6504147865">Click this link</a> or search for ‘OFFLIGHT’ in the Apple App Store.</li><li>Download the app.</li></ol><h2 id="epliay8zdek" data-toc-id="epliay8zdek">Downloading the Android App</h2><ol><li><a target="" rel="noopener noreferrer nofollow" class="link" href="https://play.google.com/store/apps/details?id=com.offlight.app">Click this link</a> or search for ‘OFFLIGHT’ in the Google Play Store.</li><li>Download the app.</li></ol>

OFFLIGHT supports both iOS and Android OS.

How to download Mobile app

<callout-component color="Gray">Last update : 2024-10-25</callout-component><h2 id="zk0z32rrk8d" data-toc-id="zk0z32rrk8d">Menu Overview</h2>The OFFLIGHT menu consists of Inbox, Planned, and Settings, with a Calendar feature to be added soon.<h2 id="2q642brxm04" data-toc-id="2q642brxm04">Inbox</h2>A page where tasks without a planned date are collected.<h2 id="8zx12b28270" data-toc-id="8zx12b28270">Planned</h2>A page where you can view scheduled tasks by date.<h2 id="bk8rwomqq0p" data-toc-id="bk8rwomqq0p">Settings</h2>Provides access to the user guide, roadmap, and support channels. It will also include various settings for the mobile app in future updates.

Description of the main menu in the mobile app

<callout-component color="Gray">Last update : 2024-10-25</callout-component><video src="https://fb-usercontent.fra1.cdn.digitaloceanspaces.com/0192cd85-f6c4-78b1-b053-d1fc09b506a6.mp4" data-width="100%" data-align="left"></video><h2 id="fy0pqqqe87z" data-toc-id="fy0pqqqe87z">Creating a Task</h2><ul><li>Tap the + button in the bottom right corner to create a new task.</li><li>On the Inbox page, tapping the + button will create a task without a specific list ("No list" status).</li><li>On the Planned page, tapping the + button will set the currently active date as the planned date for the new task.</li></ul><h2 id="kiaeppipq38" data-toc-id="kiaeppipq38">Using the Task Toolbar</h2><ul><li>When creating a task, use the toolbar above the keyboard to set the planned date, deadline, or assign the task to a specific list.</li></ul><h2 id="q4qikri5dk3" data-toc-id="q4qikri5dk3">Editing a Task</h2><ul><li>Tap a task once to open the details page, where you can edit task notes and other properties.</li><li>You can modify the following attributes:<ul><li>Planned Date: Add or update the planned date for the task.</li><li>Deadline: Add or update the deadline for the task.</li><li>List: Add or update the list where the task belongs.</li></ul></li></ul><callout-component color="Yellow">🚧 Note: List creation and editing are currently available on the PC version only.</callout-component>

Create & Edit task

<callout-component color="Gray">Last update : 24-10-25</callout-component><h1 id="xoe2cdti5sw" data-toc-id="xoe2cdti5sw">Global Swipe Gestures</h1><video src="https://fb-usercontent.fra1.cdn.digitaloceanspaces.com/0192cd89-ad63-722c-9998-092bc232d74c.mp4" data-width="100%" data-align="left"></video><h2 id="x3a0a3ls663" data-toc-id="x3a0a3ls663">Swipe Right (Left to Right) on a Task</h2><ul><li>Short Swipe<ul><li>Inbox Page: A "Plan for Today" button will appear.</li><li>Planned Page: A "Postpone to Tomorrow" button option will appear.</li><li>Tap each button to activate the respective action.</li></ul></li><li>Long Swipe<ul><li>Inbox Page: You can plan the task for today without tapping any additional buttons.</li><li>Planned Page: You can postpone the task to the next day without extra steps.</li></ul></li></ul><h2 id="xy14w0o8m4s" data-toc-id="xy14w0o8m4s">Swipe Left (Right to Left) on a Task</h2><ul><li>Short Swipe: A "Delete" button will appear, allowing you to delete the task with one tap.</li><li>Long Swipe: Swiping further will delete the task instantly, without needing to tap any button.</li></ul>

Guide to Swipe Gestures and How to Use Them

Swipe Gestures

<callout-component color="Gray">Last update : 24-10-25</callout-component>OFFLIGHT’s mobile version currently serves as a supportive tool to enhance accessibility for PC users. Until the release of mobile version 1.0, we recommend using it alongside the PC version.<h1 id="x35ipw4ay3i" data-toc-id="x35ipw4ay3i">Using OFFLIGHT on PC</h1><ul><li>Start by setting up your personalized workflow on your PC.<ul><li>Create lists to structure and organize your tasks systematically.</li><li>Integrate tools like Notion, Slack, Gmail, and Jira to centralize communications and tasks from your work environment into OFFLIGHT.</li><li>Use recurring tasks and scheduling features to automate routines like "Dashboard review every Monday" or "Workout from 6–7 PM on weekdays."</li></ul></li><li>Using OFFLIGHT as a Work Interface<ul><li>Download the OFFLIGHT desktop client to use OFFLIGHT as your main work interface.</li><li>When you lose focus, check your current tasks in OFFLIGHT to get back on track quickly.</li><li>View, respond to RSVPs, and add or edit events in your calendar directly in OFFLIGHT without switching to Google Calendar.</li><li>Quickly open linked content without searching, using direct links from integrated tasks.</li><li>Set Gmail to fetch all emails, so you can view new messages directly in OFFLIGHT without switching to Gmail.모바일 앱을 잘 활용하는 방법</li></ul></li></ul><h1 id="1oooxseqso5" data-toc-id="1oooxseqso5">Best Ways to Use the Mobile App</h1><ul><li>During a busy morning, quickly plan your tasks on your phone.</li><li>While commuting, review unfinished tasks and remaining inbox items from the previous day to plan your day efficiently.</li><li>Record tasks anytime, anywhere with the OFFLIGHT mobile app.<ul><li>If you think of something to do and don’t have a PC available, add tasks quickly using the mobile app.</li></ul></li><li>Access linked tasks directly from the quick links feature to reply to emails, open Notion for edits, or go to a Linear page without extra steps.</li></ul><callout-component color="Green">😉 Soon, mobile widgets and a feature to share messages and links to OFFLIGHT will make it even easier to capture tasks instantly.</callout-component>